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Purchases for New City Hall
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SUMMARY: In an effort to save money on the furnishings, we have been able to locate a number of items that are used, but in very good condition, for purchase at substantially less than the normal retail price. Previously, we purchased desks for the engineering department from Plateau Insurance. We also are using work stations that were left in the building upon purchase at the new building and for the police.
We will be sending out a bid request on July 10 for the remaining furniture needs, which will still be significant. We have been working with local vendors to make sure they can bid on the new furniture.
Attached is a list, and photographs of used furniture that we recommend purchasing from Office Furniture Outfitters in Knoxville. The price includes the delivery and installation. They will hold it in their warehouse until we are ready to receive it. On item #11, the price is $30 per chair plus the cost for labor and material to reupholster the seat in a fabric that is compatible.
Secondly, research has been done on a security system for the new building that can monitor the fire system and the security system. It has been determined that the best alternative is to contract with Security Equipment Company for the installation and the monthly monitoring service. This is the same company that is installing the fire monitoring system as a subcontractor for Mid State Construction and they also are the current company that supplies the monitoring for the City at the current City Hall. The cost for the necessary equipment is $10,825 and the monthly monitoring is $40 per month.
BUDGET ACCOUNT: 311-41920-930-002
Recommended Action
NECESSARY COUNCIL ACTION: Approve purchase of used furniture for new City Hall and approve contract with Security Equipment Company for security system and monitoring.