Title
Matters relative to policy on contract approvals
Body
SUMMARY:
The City Charter requires that the Mayor sign all contracts for the City. The current practice and policy is that following approval by Council, the contracts are signed. If the project is not funded, a budget amendment is passed on first reading at either that same meeting or a subsequent meeting. The funding of the contract is a separate issue from the approval of the contract.
Because of the recent action by Council to not pass a budget amendment on third reading to cover the cost of previously approved contracts, it has been suggested that the policy be changed. The recommendation is "Any motion to approve a contract for which no funds have been budgeted, be approved contingent on final reading of the budget amendment".
BUDGET ACCOUNT:
Recommended Action
NECESSARY COUNCIL ACTION: Consider adoption of policy on the approval and execution of contracts.