Title
Adoption of Public Records Policy
Body
SUMMARY:
During the 2016 session of the Tennessee General Assembly, the public records act was revised. A model policy has just been provided by the Office of Open Records Counsel that establishes best practices and a public records policy for local governments. While the City adopted a policy in 2009 and an ordinance in 2013 (revised in 2015), the new policy needs to be adopted to provide a safe harbor for records custodians.
The new policy actually is not substantially different from our current policy and ordinance. It does require a report annually to the Council regarding compliance and it requires review every two years. We are making some small changes, such as allowing for the use of a requestor-provided storage device for electronic records, eliminating any charges that total less than $5.00, and changes in the form for requesting records.
BUDGET ACCOUNT: Not applicable
Recommended Action
NECESSARY COUNCIL ACTION: Adopt Public Records Policy